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REQUEST FOR QUOTATION RFQ Nº UNFPA/KOS/RFQ/2020/006

UNFPA hereby solicits a quotation for the following items:

 

Item N°

Product Name

Product Specifications

Unit of Measure

Quantity

 

 

1

 

 

 

TABLET

 

 

Operating System

Android

Operating System Version

9.0 or later

Screen Size (Minimum)

10 Inch

Screen Resolution (Minimum) 

185 PPI

Screen Type

Capacitive Touch Screen;

Multi-Touch;

True 24 Bit Color (16 M)

Touch Screen

Yes

Sun Glare Protection

Yes

Sensor

Accelerometer

Processor (Minimum)

2.0 GHz Octa-Core Processor

Internal Memory (minimum)

128 GB

RAM (minimum)

4 GB

Audio

3.5 mm Audio Jack

Network Technology

GSM / HSPA / LTE

Network Speed

4G / LTE

Wi-Fi

Dual-Band; 802.11 b/g/n

Bluetooth

Version 4.0 or later

Rear Camera (minimum)

8 MP

Front Camera (minimum)

5 MP

GPS

Yes

SIM Card Slot

Yes

Micro SD Card Slot

Supports at least 128 GB

Battery

Non-removable Li-Ion

Battery Capacity (minimum)

Standby time of 8 hours

Warranty

1 year

Screen Protector

Yes

Keyboard and Case

Slim Lightweight Stand Cover with

Detachable Wireless Bluetooth

Keyboard, Black

 

 

 

 

 

 

 

 

EA

 

 

 

 

 

 

 

155

 

This Request for Quotation is open to all legally-constituted companies that can provide the requested products and have legal capacity to deliver in Kosovo, or through an authorized representative.

 

 

  1. About UNFPA

 

UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.  

 

UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us

 

Objective:

 

The objective of the RFQ is to identify a supplier who can provide UNFPA the above mentioned products.  The selected vendor is expected to provide such products, based on specific Purchase Orders submitted to the vendor.

 

  1. Questions

Questions or requests for further clarifications should be submitted in writing to the contact person below:

 

Name of contact person at UNFPA:

Besnik Sherifi

Tel Nº:

+383 49 171 873

Email address of contact person:

sherifi@unfpa.org

 

The deadline for submission of questions is 15 December 2020 by 15:00. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.

 

  1. Content of quotations

Quotations should be submitted in a single envelope and must contain:

 

  1. Technical proposal, in response to the requirements outlined in the specifications should comply with
  2. Price quotation, to be submitted strictly in accordance with Price Quotation Form.

 

Both parts of the quotation must be signed by the company’s relevant authority.

 

  1. Instructions for submission

Proposals should be prepared based on the guidelines set forth in Section III above, along with a properly filled out and signed price quotation form, and are to be sent by mail or by hand to the address indicated below no later than: 21 December 2020 at 17:30[1].

 

Address: UNFPA office, Arberia, Zagrebi Str. Nr 59. Prishtina, Kosovo

 

Please note the following guidelines for mail or by hand submissions:

 

  • bidders must submit offers in a sealed envelope;
  • RFQ reference number UNFPA/KOS/RFQ/2020/006 must be clearly visible on the outside of the envelope;
  • The envelope must indicate the name and address of the Bidder. If the outer envelope is not sealed and marked as required, UNFPA will assume no responsibility in the event of Bid misplacement or premature opening.

 

Any quotation submitted will be regarded as an offer by the bidder and does not
constitute or imply the acceptance of any quotation by UNFPA. UNFPA is under no obligation to award a contract to any bidder as a result of this RFQ
. 

 

  1. Overview of Evaluation Process

Quotations will be evaluated based on the compliance with the technical specifications and the total cost of the goods (price quote).

 

The evaluation will be carried out in a two-step process by a formal evaluation panel. Technical proposals will be evaluated for technical compliance prior to the comparison of price quotes.

 

  1. Award

In case of a satisfactory result from the evaluation process, UNFPA shall award a Purchase Order to the lowest priced bidder whose bid has been determined to be substantially compliant with the bidding documents.

 

  1. Right to Vary Requirements at Time of Award

UNFPA reserves the right at the time of award of Contract to increase or decrease, by up to 20%, the volume of goods specified in this RFQ without any change in unit prices or other terms and conditions.

 

  1. Payment Terms

UNFPA payment terms are net 30 days upon receipt of shipping documents, invoice and other documentation required by the contract.

 

  1. Fraud and Corruption

UNFPA is committed to preventing, identifying, and addressing all acts of fraud against UNFPA, as well as against third parties involved in UNFPA activities. UNFPA’s Policy regarding fraud and corruption is available here:  Fraud Policy. Submission of a proposal implies that the Bidder is aware of this policy.

 

Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the UNFPA Office of Audit and Investigations Services as well as with any other oversight entity authorized by the Executive Director and with the UNFPA Ethics Advisor as and when required.  Such cooperation shall include, but not be limited to, the following: access to all employees, representatives agents and assignees of the vendor; as well as production of all documents requested, including financial records.  Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNFPA to repudiate and terminate the Agreement, and to debar and remove the supplier from UNFPA's list of registered suppliers.

 

A confidential Anti-Fraud Hotline is available to any Bidder to report suspicious fraudulent activities at UNFPA Investigation Hotline.

 

  1. Zero Tolerance

UNFPA has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to UNFPA personnel. Further details on this policy are available here: Zero Tolerance Policy.

 

  1. RFQ Protest

Bidder(s) perceiving that they have been unjustly or unfairly treated in connection with a solicitation, evaluation, or award of a contract may submit a complaint to the UNFPA Head of the Office in Kosovo Visare Mujko-Nimani at nimani@unfpa.org. Should the supplier be unsatisfied with the reply provided by the UNFPA Head of the Business Unit, the supplier may contact the Chief, Procurement Services Branch at procurement@unfpa.org.

 

  1. Disclaimer

Should any of the links in this RFQ document be unavailable or inaccessible for any reason, bidders can contact the Procurement Officer in charge of the procurement to request for them to share a PDF version of such document(s).

 

 

General Conditions of Contracts:

De Minimis Contracts

 

 

This Request for Quotation is subject to UNFPA’s General Conditions of Contract: De Minimis Contracts, which are available in: English, Spanish and French