RE-ADVERTISEMENT - RFQ Nº UNFPA/KOS/RFQ/2019/002

16 September 2019

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REQUEST FOR QUOTATION

RFQ Nº UNFPA/KOS/RFQ/2019/002

 

 

 

Develop short videos on Comprehensive Sexuality Education for pre-university students based on Teacher’s Manuals for respective grade

 

UNFPA requires provision of services from interested and qualified companies for developing short videos on Comprehensive Sexuality Education for pre-university students.

This Request for Quotation is open to all legally constituted companies that can provide the requested services and have legal capacity to deliver the services in the country, or through an authorized representative.

 

1. About UNFPA

 

UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.

UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: https://kosovo.unfpa.org/en/node/9285

 

  1. Service Requirements/Terms of Reference (ToR)

 

  • Background information

 

Every young person will one day have life-changing decisions to make about their sexual and reproductive health. Yet research shows that the majority of adolescents lack the knowledge required to make those decisions responsibly, leaving them vulnerable to coercion, sexually transmitted infections and unintended pregnancy.

 

Comprehensive sexuality education enables young people to protect their health, well-being and dignity. Moreover, because these programmes are based on human rights principles, they advance gender equality and the rights and empowerment of young people.

 

UNFPA works with governments to implement comprehensive sexuality education, both in schools and through community-based training and outreach. UNFPA also promotes policies for, and investment in, sexuality education programmes that meet internationally agreed standards.

 

In Kosovo, Ministry of Education, Science and Technology (MEST) is in the process of reforms in the area of school curricula. As a result, Kosovo Curriculum Framework, Core curricula’s for three levels of education and subject programmes for preschool, first, six and tenth grades are developed.

 

Core curriculum aims continuous and progressive changing of the pre-university education in Kosovo while establishing the foundation for enhancing the quality and the equality in the implementation of the curricula for all students. This document serves as a good basis for drafting and implementation of a range of other documents, plans and programs, textbooks and other pedagogical guidelines for the development of second level education in pre-university education.  

 

One of the novelties in the new curricula is a subject on sexual and reproductive health, for all pre-university grades in Kosovo, which is very well expected by students and teachers. However, obstacles have been identified due to lack of teaching and learning materials, and lack of training of teachers on skills and methodology, as well as sensitivity of the topic. Assessment conducted in 2014 revealed that the level of education and skills are insufficient for teachers to utilize different sources of information in sexuality education during teaching process.

 

To respond to those needs, UNFPA has supported the MEST experts in the last years to develop manuals for teachers for pre university level, in the area of sexuality education. In agreement with MEST, the developed materials are based on WHO Standards for Sexuality Education in Europe, which is the framework for policy makers, educational and health authorities and specialists.

 

2. Development Objectives

 

Students today are utilizing educational videos as a tool for learning. Abstract and sensitive topics that once seemed difficult to teach and learn are now more accessible and understandable thanks to the availability of educational videos as they create a more engaging sensory experience than using print materials alone. Videos increase student engagement, which in turn helps boost achievement. If students are interested in the material, they will better process and remember it. Videos offer the flexibility to pause or skip throughout the video, to have class discussions or review particular areas. They enable teachers to create a flipped classroom, or “blended” learning environment. Furthermore, videos are also beneficial to teachers who teach in traditional classroom settings.

 

The objective of the short videos on comprehensive sexuality education (CSE) is to support teachers to deliver CSE course information that can be extremely helpful in opening up class time. In addition, videos create a more engaging sensory experience than using print materials alone, they may be accessible at the student’s convenience and can be watched numerous times to assist with coursework and skill mastery.

Short CSE videos will be shared with Ministry of Education, school authorities Kosovo wide and civil society organizations, and will support teachers to deliver quality CSE topics as well as students to familiarize themselves easier with the content.

 

3. Immediate objectives

 

The immediate objective of this assignment is to develop short videos (average. 3 min.) on Comprehensive Sexuality Education for Pre-University students (grades 1 to 12) based on Techer’s Manuals for respective grade (to be obtained upon request by the bidder), and WHO Standards for Sexuality Education in Europe.

 

4. Study purpose and methodology

The selected organization is expected to develop the short videos on Comprehensive Sexuality Education for Pre-University students (grades 1 to 12).

 

UNFPA and MEST will approve the narrative and the video.

 

5. Details of how the work should be delivered. Delivery dates:

 

The contractor will be expected to implement activities from 24th of September 2019 to 13th of December 2019.  

All activities will be closely consulted with MEST and UNFPA. The contractor will implement the following activities and will submit the deliverables mentioned below:

 

 

No

Deliverables

Timeline

 

  1.  

Draft narrative, age appropriate and gender sensitive, for each grade to be submitted by:

14th of October 2019

  1.  

First draft animations, age appropriate and gender sensitive, to be submitted by:

15th of November 2019

 

  1.  

Comments received and incorporated by:

30th of November 2019

  1.  

Finalization of Videos by:

9th of December 2019

  1.  

Deliverables: Videos for grades 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12

13th of December 2019

 

The contractor will implement all activities in close consultation with UNFPA and MEST.

 

6. Activities

 

Activities include but are not necessarily limited to the following tasks. Based on their technical expertise the organization should, add other activities relevant to the achievement of the expected objectives:

  • Meeting with UNFPA to discuss this ToR and clarify any details related to the expected activities, deliverables and work schedule;
  • Development and submission of the narrative and animations;
  • Organize meetings with UNFPA, MEST, National Institute for Public Health (NIPH) and Ministry of Health (MoH) to consult narrative and animations;
  • Develop the videos which will show the same characters through different stages of development (childhood, adolescence);
  • Finalize the videos based on feedback received from UNFPA, MEST, NIPH, MoH, focus group discussions and relevant partners;

 

7. Timing

The assignment shall be conducted during September to November 2019. The final deliverables are expected to be submitted latest, by 13th of December 2019.

 

Questions

 

Questions or requests for further clarifications should be submitted in writing to the contact person below:

 

Name of contact person at UNFPA:

Zarife Miftari, Programme Analyst

Naim Galica, Administrative/Finance Associate

Tel Nº:

+ 383 38 249 088

Fax Nº:

 

Email address of contact person:

miftari@unfpa.org

galica@unfpa.org

 

The deadline for submission of questions is 6th of September 2019, at 15:30. Questions will be answered in writing and shared with parties as soon as possible after this deadline.

 

  1. Content of quotations

Quotations must contain:

 

  1. Technical proposal, in response to the requirements outlined in the service requirements / TORs, including a structured and detailed plan of work performance, calendar schedule and major milestones. The technical proposal should demonstrate how the objectives of these terms of reference will be achieved and deliverables produced. The technical proposal shall also include organization’s supporting documents:
  • Copy of the organization’s registration certificate;
  • Organization profile including experience in similar assignments, list of similar assignments and clients’ portfolio;
  • Resumes (CVs) of the key personnel (including expert who will provide professional expertise on CSE) comprising information requested as per the evaluation criteria;
  1. Price quotation, to be submitted strictly in accordance with the price quotation form.

 

Both parts of the quotation must be signed by the bidding company’s relevant authority and submitted in by mail.

 

  1. Instructions for submission

 

Your offer comprising technical proposal and financial proposal, in TWO separate sealed envelopes, clearly indicating RFQ No. as a reference should be hand-delivered to the following address no later than: 16th of September 2019, at 17:30.

 

UNFPA office, Zagrebi Str. No.58, Prishtina, 10000

 

Proposals should be prepared based on the guidelines set forth in Section III below, along with a properly filled out and signed price quotation form.

 

  1. Overview of Evaluation Process

The evaluation will be carried out in a two-step process by an ad-hoc evaluation panel. Technical proposals will be evaluated and scored first, prior to the evaluation and scoring of price quotations.

 

  1. Technical Evaluation

Technical proposals will be evaluated based on their responsiveness to the service requirements/TORs listed in Section II and in accordance with the evaluation criteria below.

 

 

Category

 

Criteria

[A] Maximum Points

[B]

Points attained by Bidder

[C]

Weight (%)

[B] x [C] = [D]

Total Points

Overall response

Completeness of response and overall concord between requirements and proposal

100

 

10%

 

Experience of the company

Expertise of Firm/organization submitting Proposal in developing educational multimedia such as: videos on sensitive issues, including sexual and reproductive health and rights, marginalised and excluded groups, gender issues etc.

100

 

40%

 

Proposed methodology

Proposed Work Plan, Approach and Storyboard (storyboard – visual and textual) for the videos.

At least one for level 1-5, one for level 6-9 and one for level 10-12

100

 

40%

 

Personnel

Personnel

100

 

10%

 

Grand Total All Criteria

 

400

 

100%

 

 

The following scoring scale will be used to ensure objective evaluation:

 

Degree to which the Terms of Reference requirements are met based on evidence included in the Bid submitted

Points

out of 100

Significantly exceeds the requirements

90 – 100

Exceeds the requirements

80 – 89

Meets the requirements

70 – 79

Partially meets the requirements

1 – 69

Does not meet the requirements or no information provided to assess compliance with the requirements

0

 

 

  1. Financial Evaluation

Price quotes will be evaluated only for bidders whose technical proposals achieve a minimum score of 70 points in the technical evaluation.

 

Price quotes will be evaluated based on their responsiveness to the price quote form. The maximum number of points for the price quote is 100, which will be allocated to the lowest total price provided in the quotation. All other price quotes will receive points in inverse proportion according to the following formula:

 

Financial score =

Lowest quote ($)

X 100 (Maximum score)

Quote being scored ($)

Total score

The total score for each proposal will be the weighted sum of the technical score and the financial score.  The maximum total score is 100 points.

 

Total score = 70% Technical score + 30% Financial score

 

  1. Award Criteria

UNFPA shall award a Professional Service Contract on a fixed-cost basis to the Bidder that obtains the highest total score.

 

  1. Right to Vary Requirements at Time of Award

UNFPA reserves the right at the time of award of contract to increase or decrease by up to 20% the volume of services specified in this RFQ without any change in unit prices or other terms and conditions.

 

  1. Payment Terms

 

The payment will be made in three instalments:

  • 30 per cent, after submission of the first set of deliverables (Draft narrative, age appropriate and gender sensitive, for each grade),
  • 40 per cent, after submission of first draft animations, age appropriate and gender sensitive;
  • 30 per cent, after submission of Final videos, once approved by UNFPA and MEST.

 

  1. Fraud and Corruption

 

UNFPA is committed to preventing, identifying, and addressing all acts of fraud against UNFPA, as well as against third parties involved in UNFPA activities. UNFPA’s policy regarding fraud and corruption is available here: Fraud Policy. Submission of a proposal implies that the Bidder is aware of this policy.

 

Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the Office of Audit and Investigation Services of UNFPA as well as with any other oversight entity authorized by the Executive Director of UNFPA and with the UNFPA Ethics Advisor as and when required. Such cooperation shall include, but not be limited to, the following: access to all employees, representatives, agents and assignees of the vendor; as well as production of all documents requested, including financial records. Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNFPA to repudiate and terminate the contract, and to debar and remove the supplier from UNFPA’s list of registered suppliers.

 

A confidential Anti-Fraud Hotline is available to any Bidder to report suspicious fraudulent activities at UNFPA Investigation Hotline.

 

  1. Zero Tolerance

UNFPA has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to UNFPA personnel. Further details on this policy are available here: Zero Tolerance Policy.

 

  1. RFQ Protest

Bidder(s) perceiving that they have been unjustly treated in connection with the solicitation or award of a contract may submit a complaint directly to the Chief, Procurement Services Branch, at procurement@unfpa.org.

 

Bidder(s) perceiving that they have been unjustly or unfairly treated in connection with a solicitation, evaluation, or award of a contract may submit a complaint to the UNFPA Head of the Business Unit Ms. Aynabat Annamuhamedova Director for UNFPA in Kosovo at annamuhamedova@unfpa.org. Should the supplier be unsatisfied with the reply provided by the UNFPA Head of the Business Unit, the supplier may contact the Chief, Procurement Services Branch at procurement@unfpa.org.

 

  1. Disclaimer

Should any of the links in this RFQ document be unavailable or inaccessible for any reason, bidders can contact the Procurement Officer in charge of the procurement to request for them to share a PDF version of such document(s).