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Location : Prishtinë/Priština, Kosovo, UNSCR 1244 (1999)
Application Deadline : 06-Mar-18 (Midnight New York, USA)
Additional Category : HIV, Health and Development
Type of Contract : Service Contract
Post Level : SB-3
Languages Required : English  
Starting Date :
(date when the selected candidate is expected to start)
01-May-2018
Duration of Initial Contract : 01 May 2018 - 31 December 2018 with possibility of extension
Expected Duration of Assignment : 01 May 2018 - 31 December 2018 with possibility of extension

Background

UNFPA CO Country Programme Document comprises work in four key components: sexual and reproductive health (SRH), adolescents and SRH, gender and population dynamics. These components reflect the need for supporting the governments at various levels to deliver on their ICPD commitments.

Under overall supervision of the UNFPA Assistant Representative, Communications Assistant will assist in development of communications plan and associated work to sustain coverage of ICPD priority issues in the public domain, to strengthen political will and public’s understanding of UNFPA mission and objectives, enhancing organisation’s credibility as well as to provide effective and timely professional assistance and support in developing drafting and maintaining contacts’ information, relations with media and maintaining publications materials.

 

Duties and Responsibilities

Functions / Key Results Expected

Under supervision of Assistant Representative, the key responsibilities for Communications Assistant entail the following:

  • Provides input in the development and supports the implementation of the Country Office’s Advocacy and Communications strategy,
  • Organize data and information, draft and compile documents, maintain records and control communication plans for the implementation,
  • Monitors implementation of Country Office’s advocacy and communications activities and asses the achievement of results. Evaluates advocacy and communication materials to target audiences and participate in the evaluation of their impact,
  • Assisting in drafting, editing and proof-reading of all materials, capturing key messages of UNFPA work in the country, collating amendments from colleagues (including, but not limited to concept notes, brochures, press-releases, fliers, feature articles related to activities/events, human interest stories and any other public information advocacy materials);
  • Preparing background communication and promotional materials for briefing and visits of media, high level UNFPA staff, goodwill ambassadors, donors, and other of such visits. Assisting in the planning, logistics and administrative arrangements.
  • Assisting in the creation and editing of photographs and videos. Managing the coordination of film and photography shoots / accompanying photographers and videographers,
  • Organising and generating support for special events and activities to promote country programme goals, including World Population Day, State of World Population report launch and annual UNFPA Award. Assisting in developing and maintaining close collaboration with mass media, as well as with groups and organizations whose support is essential to the achievement of advocacy and communication objectives,
  • Maintains/updates the Country Office’s online communication channels, including the country office’s website as well as social media platforms; Monitors press coverage of UNFPA work and ICPD issues and contributes press clippings to the weekly regional media monitoring report,
  • Organising and managing media archive. Establishing/maintaining an up-to-date documentation centre for publications, press releases and clippings, as well as photographic and audio-visual materials. Mapping major media outlets and compiling a database of media lists and stakeholder contacts,
  • Maintaining media events calendar, ensuring timely preparation of promotional activities,
  • Negotiating and purchasing communication related series and materials, ensuring most cost effective options are explored. Following up on the production of advocacy and communication materials (e.g., films, videos, audio-visuals, etc.), and overseeing the qualitative aspects of production, (e.g., quality control, translations, reviews of layout, graphic design and printing,
  • Assisting with representing CO at press and other events, play a moderating role as required and providing logistical and technical support as required;
  • Assisting in conducting of joint events and initiatives in collaboration with the UN Communications Group;
  • In collaboration? with the Communication Assistants from the Balkan cluster (Kosovo, Serbia and Former Yugoslav Republic of Macedonia), develop group of practice in the region with the aim of ensuring harmonized work on the promotion of UNFPA mission and objectives,
  • Assisting and participating in joint RO and cluster initiatives.
  • Ensures application of the regional publication policy and submission of publication requests to the regional publications committee.
  • Act as a communication focal point in case of humanitarian emergency with a following roles:

Lead the work of journalist/photographer (when applicable)
Assist in drafting fast, interesting, high-quality and accurate articles and images from the ground. In particular human interest stories
Work with the RO and HQ to disseminate content through social networks
Participates in the work of the UN Communications Group;
Contribute to quarterly updates on the MPAs and MPRs as needed in the online MPA monitoring module and contribute to updates for CD;

  • Perform other relevant duties and assist with other communications tasks as required.

Summary of key functions:

  • Contribution to development and effective implementation of communication and advocacy strategy
  • Maintain relations with the media and communicate CO positions and results through appropriate channels
  • Administration of UNFPA CO web and social media content
  • Contribution to conceptualization and design of various promotional materials
  • UNFPA participation in Joint UN communications initiatives

Impact of Results

  • The key results have an impact on efficient, effective, transparent and accountable implementation of the Communications strategy and its complementary efforts as well as reputation and perception of the UNFPA work.

Measurable outputs of the work assignment:

  • Good quality Communications Strategy, with programmme colleagues inputs, submitted for management review timely;
  • Regularly updated web and social media content;
  • Distribution of various promotional materials and publications in support of strategic goals

Performance Indicators for evaluation of results:

  • Communications strategy implemented as planned;
  • Web and social media content? regularly updated;
  • Communications database, including portfolio of various components, regularly updated;
  • Public quality communications materials released in timely fashion.

 

 

Competencies

Required Competencies:

Values

  • Integrity/Commitment to mandate

Acts in accordance with UN/UNFPA values and holds himself/herself accountable for actions taken. Demonstrates personal commitment to UNFPA's mandate and to the organizational vision.

  • Knowledge sharing/Continuous learning

Takes responsibility for personal learning and career development and actively seeks opportunities to learn through formal and informal means. Learns from others inside and outside the organization adopting best practices created by others. Actively produces and disseminates new knowledge.

  • Valuing diversity

Demonstrates an international outlook, appreciates differences in values and learns from cultural diversity. Takes actions appropriate to the religious and cultural context and shows respect, tact and consideration for cultural differences. Observes and inquires to understand the perspectives of others and continually examines his/her own biases and behaviors.

Managing Relationships

  • Working in teams

Works collaboratively with colleagues inside and outside of UNFPA to allow the achievement of common goals and shared objectives. Actively seeks resolution of disagreements and supports the decisions of the team.

  • Communicating information and ideas

Delivers oral and written information in a timely, effective and easily understood manner. Participates in meetings and group discussions actively listening and sharing information. Frankly expresses ideas with the intent to resolve issues, considers what others have to say and responds appropriately to criticism.

  • Conflict and self-management

Manages personal reactions by remaining calm, composed and patient even when under stress or during a crisis and avoids engaging in unproductive conflict. Expresses disagreement in constructive ways that focus on the issue not the person. Tolerates conditions of uncertainty or ambiguity and continues to work productively.

Working with people

  • Empowerment/Developing people/Performance management

Integrates himself/herself into the work unit seeking opportunities to originate action and actively contributing to achieving results with other members of the team. Knows his/her limitations and strength, welcomes constructive criticism and feedback and gives honest and contractive feedback to colleagues and supervisors. Seeks new challenges and assignments and exhibits a desire to learn. Accepts responsibility for personal performance participating in individual work planning and objective setting seeking feedback and acting to continuously improve performance.

Personal Leadership and Effectiveness

  • Analytical and strategic thinking

Uses appropriate analytical tools and logic to gather, define and analyze information, situations and problems and draws logical conclusions from data. Demonstrates an ability to set clear and appropriate priorities focusing on tasks and activities which have a strategic impact on results. Anticipates and meets information needs of the team and other stakeholders.

  • Results orientation/Commitment to excellence

Strives to achieve high personal standard of excellence. Takes action that goes beyond responding to the obvious needs of the situation and persists until successful outcomes are achieved.

  • Appropriate and transparent decision making

Makes timely and appropriate decisions taking into consideration various and complex issues and takes responsibility for the impact of decisions. Inquiries to understand the perspectives of others and continually examines his/her own biases and behaviors.

Functional Competencies:

  • Results-based management –Uses analytical skills to identify opportunities for project development and participates in formulation of proposals ensuring substantive rigour in the design and application of proven successful approaches.
  • Innovation and marketing of new approaches – Enhances existing processes and products. Documents and analyzes innovative strategies, best practices and new approaches. Adapts quickly to change.
  • Leveraging the resources of partners/ building strategic alliances and partnerships – Establishes, maintains and utilizes a broad network of contacts to keep abreast of developments and share information. Analyzes selected materials for strengthening strategic alliances with partners and stakeholders.
  • Advocacy/ advancing a policy oriented agenda – Prepares and communicates relevant information for evidence-based advocacy. Maintains a functioning network of contacts in the media and civil society to support advocacy efforts, and takes opportunities to advocate UNFPA's mandate.
  • Resource mobilization – Provides inputs to resource mobilization strategies, analyzing and maintaining information and databases on donors and developing database of project profiles for presentation to donors.

 

Required Skills and Experience

Required Skills and Experience

  • Completed Secondary Level Education required. First level university degree in communications, marketing or related field is considered an advantage
  • Minimum 4 years of relevant experience at the national level in communications
  • Fluency in English, Albanian and Serbian, verbal and written, is required.
  • Proficiency in current office software applications and digital platforms. Usage of software applications (Photoshop, PaintNet, Illustrator, InDesign, Acrobat, Premier Pro, Scribus, Word, PowerPoint and other graphics applications) distinct advantage;
  • Experience in producing communication materials (print and online) for a variety of media
  • Good understanding of new and evolving technologies
  • Proven experience in producing interactive web content.

Application Instructions:

  • Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in, or paste your short Resume into the last box.
  • Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11).
  • System will only allow one attachment. All docs (P11, academic qualifications/diploma) should be included as one attachment
  • Without the completed and signed P11, your application may not be considered. The UNDP Personal History Form can be downloaded at this link:https://jobs.undp.org/cj_apply.cfm?cur_job_id=77276

 

 
UNFPA is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.